Graduate School Non-Degree Enrollment and Re-Registration

Graduate School Non-Degree Enrollment | Graduate School Non-Degree Re-Registration

Graduate School Non-Degree Enrollment

Welcome to the University of Minnesota. We are pleased you have chosen the University of Minnesota to help with your educational endeavors. Because this may be the first time you have registered with the University as a graduate non-degree seeking student, you may have some questions regarding the policies and procedures of our institution. This information is only a summary of the steps you should take to ensure that your enrollment is successful and enjoyable. In addition, you are also expected to know and follow all of the policies and procedures found on the One Stop web site (http://onestop.umn.edu ) Please keep this sheet and use it as a reference throughout the term. Again, thank you for choosing the University of Minnesota.

Step 1—Initiate your Internet Account
University assigned e-mail accounts are the University’s official means of communication with all students. You are responsible for all information sent to you via your University assigned email account. Because problems can occur when email is forwarded, we recommend that you do not forward your University email. However, if you choose to forward your University email account to a non-University account, you are still responsible for the information, including all attachments, sent to your University email address.

As a non-degree student, you can initiate your account the day after registering for classes. Go to https://www.umn.edu/initiate and follow the instructions on the screen. You will need your student ID number located on the enclosed study list. If you encounter difficulty initiating your internet account, please contact the Technology Helpline at 612-301-4357 (301-HELP.)

Step 2—Check your Registration and Student Account
Enclosed you will find a study list. Be sure that the classes you want are listed correctly (number of credits and grading basis.) To resolve an error that you cannot correct yourself on the Web, please call 612-624-1111, send an email message to helpingu@umn.edu , fax your problem to 612-626-9129, or visit a One Stop Services Center in 200 Fraser Hall or 130 Coffey Hall. You may change or cancel your enrollment without penalty through the first week of classes for fall and spring semesters. After the first week, you may be charged part, or all, of the tuition and fees for the class. (See Step 6.) Summer deadlines vary by the length of the course. For term deadlines, please refer to the enclosed drop/add schedules or refer to the chart available online at http://www.onestop.umn.edu/onestop/Calendars/Refund_and_DropAdd_Deadlines.html .

It is important that you review the tuition and fees in your student account. To do this, go to http://onestop.umn.edu/onestop/index.html , select “Student Account” on the right hand side, and enter your internet ID and password. Tuition and fees can be viewed fifteen days prior to the start of the term or two days after registration, whichever is later. You will be charged graduate level tuition for all courses taken during the term.

Step 3—Submit Payment Prior to the Start of the Semester
Effective fall semester 2005, tuition and fees are due in full prior to the start of the term. Payments must be received, not postmarked, before the term begins to avoid cancellation of classes. It is your responsibility to determine the amount due and pay in full. You will not receive a bill. To determine the amount due, use the “Student Account” quick link: http://onestop.umn.edu/onestop/index.html . The total amount due will appear as your “All Accounts Balance.” Tuition and fees will post to your student account two days after registration, but no earlier than six weeks before the beginning of the term.

The quickest way to make payment is to pay electronically using UM Pay: http://onestop.umn.edu/onestop/Tuition_Billing/UM_Pay.html . Payments made online with an e-check from your checking or savings account are posted to your student account the same day if submitted by 5 p.m. central standard time. For other payment options, go to http://onestop.umn.edu/onestop/Tuition_Billing/wwhpay.html .

If you are not certain as to why a fee has been assessed, or believe the amount charged is inaccurate, please review the Tuition Fact Sheet found at http://onestop.umn.edu/onestop/Tuition_Billing/Tuition_Rates.html . If you still believe you are being charged incorrectly, please call 612-624-1111 or send an e-mail to helpingu@umn.edu .

Step 4—Solving Registration Problems
Some classes at the University fill up very quickly. If you would like to gain admittance to a closed course, you must contact the department offering the course to discuss your options.
If you would like to take two classes that have overlapping meeting times, you may register for one course immediately and then complete a Course Time Conflict Approval form, available at http://onestop.umn.edu/onestop/forms.html (under “Registering for Classes.”) Before you can register for the second course, you must complete all information on the form, obtain signatures from both instructors, and return it with a completed Registration Request for Graduate Credit (for Non-Degree Students) to One Stop Services. Both forms can be faxed to 612-626-9129 or dropped off in 200 Fraser Hall or 130 Coffey Hall.

Step 5—Get your Student Identification Card
Your U card, or student identification card, is used for official identification, to check out library materials, charge books to your student account, and obtain discount tickets for athletic events. To get an U Card, bring your driver’s license, state ID, or passport to any U Card Office. Your picture will be taken. For locations and hours, go to http://www1.umn.edu/ucard/umtc/tcget.html .

Step 6—Making Registration Changes after the Start of the Term
If, at any point after the beginning of the term, you choose to add, drop, or change your enrollment, you should first review the deadlines for changing classes. Two separate sets of deadlines must be met: one deadline determines what you will be charged financially for canceling classes and the other determines what type of permission you need to change your registration (check the Web at http://onestop.umn.edu/onestop/Registration/Changing.html for both sets of deadlines.)

If you miss the first meeting of a class for which you are registered, the instructor of the class has the option of assigning your spot to a student who would like to enroll in the course. Even if you discover that the instructor has given away your spot, or you decide not to attend, you must still officially cancel your class. Please remember to check cancel/add dates and tuition refund deadlines because you may still be responsible for tuition and fees.

Canceling a class may be done on the Web, by mail, fax, or in-person. Adding classes may only be done by mail, fax, or in-person — adding classes on the Web is not allowed for non-degree graduate students. If you want to add another graduate level course, a Request for Graduate Credit form must be completed and signed by the authorized department official. Instructors are not authorized to sign unless they are the department’s authorized signer. If you want to add an undergraduate course, you may submit a Registration and Cancel/Add form to One Stop Services. Both the Request for Graduate Credit and Registration and Cancel/Add forms can be found online at http://onestop.umn.edu/onestop/forms.html . You will be charged graduate level tuition for all courses (graduate and undergraduate) taken during the term. It is advised to confirm any changes in your registration, including any cancellations. If you make registration changes on the Web, confirm the change by viewing your current enrollment summary. Keep a printed copy of the confirmation for your records.

Step 7 —Receiving your Grades
The University of Minnesota does not mail grades to students at the end of the term. Instead, grades are available on the Web at http://onestop.umn.edu/onestop/grades.html . For prerecorded information on how to receive a transcript, call 612-624-4115.
One Stop Student Services
Phone: 612-624-1111
E-mail: helpingu@umn.edu
Fax: 612-626-9129

Helpful web sites:
General non-degree graduate information: http://onestop.umn.edu/onestop/img/assets/9061/PRDWebBrochure.pdf
Billing and payment information: http://onestop.umn.edu/onestop/tuition.html
Billing and payment due dates: http://onestop.umn.edu/onestop/Tuition_Billing/wwhpay.html
UM Pay online billing system: http://onestop.umn.edu/onestop/Tuition_Billing/UM_Pay.html
Cancel/Add deadlines: http://onestop.umn.edu/onestop/Registration/Changing.html
Refund schedules: http://onestop.umn.edu/onestop/Registration/Changing.html

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Non-Degree Re-Registration Process
(for students who have been cancelled due to non-payment)

Once you are cancelled from a class for non-payment, there is no guarantee that you will be allowed to re-register for the cancelled classes. Re-registration requires approval from all of the following: your instructor(s), your college office, and One Stop Student Services.

Follow these steps to seek approval to re-register:

Step 1: File a Petition with your College Office
Undergraduate non-degree students: File a petition with your college office to re-register. Petition forms are available through your college office. The collegiate petition process usually includes obtaining approval from your instructor(s) to re-register.

Graduate non-degree students: You should contact the University department who originally signed your Request for Graduate Credit form and request a letter on department letter head giving you permission to re-register. The authorized signer for the department and the instructor(s) must also sign a new Request for Graduate Credit form.

Step 2: Bring Proof of Approved Petition to a One Stop Student Services Center
Undergraduate non-degree students: Bring proof of approved petition (unless college has indicated online permission was granted) to any One Stop Services Center. If online permission was granted, ask the One Stop staff person to verify permission was granted.

Graduate non-degree students: Bring letter from authorizing department and new completed and signed Request for Graduate Credit form to the West Bank One Stop Student Services Center (130 Skyway).

Step 3: Re-Registration and Payment
You must pay in full for classes at the time you register. Bring a check with you or be prepared to use UM Pay, the University's electronic billing and payment system at http://www.onestop.umn.edu/onestop/Tuition_Billing/UM_Pay.html .

Please note: Debit card and cash payments can not be accepted. One Stop staff will re-register you and indicate the amount you are required to pay. The amount due will include all charges on your student account and a late registration fee. Give your check to the One Stop staff person assisting you. If you choose to pay using UM Pay, you will be directed to one of the self-service computers to submit payment electronically. One Stop staff will then verify payment on UM Pay. If you are not able to pay the full amount owed at the time of registration, the One Stop staff will not be able to re-register you.

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